Section outline
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About VC Office
The Office of the Vice Chancellor of DIU consists of a small team that supports the Vice Chancellor in the leadership and management of the University. The team works with Deans, Division Heads, Directors and other staff to ensure a high standard of service to the running of the university. It also provides advice and assistance to the University community on behalf of the Vice-Chancellor.
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PROFESSOR DR. M. LUTFAR RAHMAN
A pioneer of Computer education and research in Bangladesh, Professor Dr. M. Lutfar Rahman is the Vice Chancellor of Daffodil International University (DIU), Dhaka. Previously Dr. Rahman served DIU as the Vice Chancellor (2011-2015) and Emeritus Professor (2015-2020). He was the founding Vice-Chancellor of Begum Rokeya University, Rangpur, Bangladesh (2008-2009) and the founding Chairman of the Department of Computer Science and Engineering, University of Dhaka. Dr. Rahman, having teaching and research experience in Bangladesh and abroad, obtained B.Sc. (Hons) and M.Sc. in Physics from Rajshahi University, Bangladesh and M.Sc. and Ph.D. in Electronic and Electrical Engineering from Loughborough University, England.
Vice Chancellor's Message
Job Description of the Vice-Chancellor
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SL Photo Name Starting Date End Date 1 
Late Professor Aminul Islam, Ph.D. 22-09-2002 19-04-2011 2 
Professor M. Lutfar Rahman, Ph.D. 20-04-2011 22-07-2015 3 
Professor Dr. Yousuf Mahbubul Islam 23-07-2015 26-04-2020 4 Professor M. Lutfar Rahman, Ph.D -
Md. Abdur Rumman Khan
Senior Assistant Registrar
Office of the Vice-Chancellor
Daffodil International University
102, Shukrabad, Mirpur Road, Dhanmondi, Dhaka-1207
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About Deans' Committee:
According to the instruction of the University Grants Commission (UGC) of Bangladesh, a Deans' Committee is formed with senior academicians to oversee and monitoring academic activities of the university.
Deans' Committee meetings:
Meeting of Deans Committee usually holds twice in a month one is in the 1st week of the month and the other hold in the last week of the month to discuss varies matters of the academic side.
Terms of Reference (TORs) of Deans' Committee
- To monitor academic activities of the University
- To facilitate the functioning of the Quality Enhancement Cell of the University
- To deliberate and give recommendations on any matter referred by a University body/authority.
- To discuss new program and syllabus before place the meeting of the academic council
Circulation of meeting notice:
After collecting the possible agenda it needs to be placed to the Honorable Vice Chancellor for his kind review and consent to arrange the meeting of the Deans Committee to solve the academic issues raised by the concerned persons. With the consent of Vice Chancellor, VC office send the meeting invitation to all the members of Deans Committee with scanned copies agenda including supporting documents for their understanding before 2 days.
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About Management Committee:
A guide to the key responsibilities of an organization’s management committee, trustees or other governing body.
Every community organization has a group of people which manages its affairs – a governing body. This is often called a management committee. A very small group may not have a separate committee and, in this case, its entire membership is the governing body.
Here we use the term management committee to describe the governing body of any community group.Specific responsibilities
The management committee may need to consider some or all of the following specific responsibilities:
- Working together and making decisions
- keeping the group on track
- Planning and development
- Finances
- Fundraising
- Quality and Diversity
- Health and Safety, Safeguarding and insurance
- Oversee administrative activities
- Regulations and licences
Management Committee meetings:
Meeting of Management Committee usually holds twice in a month one is in the 2nd week of the month and the other hold in the last week of the month to discuss varies matters of the academic and administrative side.
Circulation of meeting notice:
After collecting the possible agenda it needs to be placed to the Honorable Vice Chancellor for his kind review and consent to arrange the meeting of DIU Management Committee to solve the administrative issues raised by the concern persons. With the consent of Vice Chancellor, VC office send the meeting invitation to all the members of DIU Management Committee with scanned copies agenda including supporting documents for their understanding before 2 days.
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Meeting of the Deans Committee and DIU Management Committee
With the consent of Honorable Vice Chancellor sir, sometimes we arrange the joint meeting of Deans & Management committee to resolve the issues related to the academic and administrative activities. Usually the meeting of joint committee hold once in a month.
Process of arranging a meeting:
1. Need to fix a date for the meeting and circulate the meeting notice among all members of the joint Committee.
2. Need to scan all supporting documents and send to the members of the joint committee for their kind observation.
3. During the meeting someone of VC office needs to be taken notes and prepared meeting proceedings
4. Send draft proceedings to Honorable Vice Chancellor for his kind observation and review. after his confirmation the proceedings will be circulated among all members for information and necessary steps to implement the meeting decisions.
Follow up and Implementation
1. After circulating memorandums with deadline VC office would follow up the pending decisions and communicated with assigned persons to implement the decisions.
2. Need to prepare a progress report of the meetings decesions
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To share with the Deans of the faculties and Heads of the department regarding update academic and administrative information, VC office usually arrange meeting with Deans and Heads twice in a month.
Process of arranging a meeting as before.
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Special Meetings
Besides the meeting of Deans Committee and DIU Management Committee, to settle the day to day problem we arrange special meeting more than 5/6 times in a month as .
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About Syndicate
Syndicate committee is the approval authority of the activities of Academic and administration. The committee is formed with top management of the university, Vice Chancellor nominated 3 members, UGC nominated member, one member nominated by Ministry of Education and 3 members nominated by BoT.
Meeting of the Syndicate usually holds once in a semester (4 months) with the prior consent of the Honorable Chairman, BoT.
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After circulating meeting proceedings, we have to prepare and send memorandum to the assigned person to implement the meeting decisions with a deadline.
VC office follow up with the assigned persons to collect documents/report/proposal according to the memorandum.
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At DIU, we organize different programs across our campuses over the year. The programs are Convocation Ceremony, Founding Anniversary, Family Day, Workshops, Seminars and national and International events. For inviting Chief Guest and Special Guests from Government, Top of institution, Invitation letter needs to be sent through the signature of the Honorable Vice Chancellor.
A letter is a written message conveyed from one person to another person through a medium.
The following Letters has to sent from VC office:
1. Invitation letter
2. Thinking Letter
3. Congratulation Letter
4. Letter of Appreciation and Gratitude
5. Condolence letter -
In response to the application of the faculties and admin employees for the next senior position, HR section fix the schedule for the meeting of selection and promotion committee. During all meetings of the selection and promotion board VC office involved in preparing documents, marking sheet, calling internal and external members, sending email & SMS to applicants regarding dates and time of the Board and arranging refreshment for both.
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About Academic Council
Subject to the control and approval of the Governing Body, the Academic Council is responsible under the University's Act for the academic quality and standards of the University and the admission and regulation of students. The meeting of Academic Council holds once in a Semester.
The Academic Council shall consist of the following:
- The Vice-Chancellor - Chairman
- The Pro-Vice Chancellor
- The Treasurer
- The Deans of the Faculties
- The Registrar
- The Controller of Examinations
- The Heads of the Departments
- The Professors
- The Directors of All Divisions
- UGC nominated members
- The members from the ministry of Education
- The Vice-Chancellor may co-opt members, persons having special knowledge or experience in the subject matter of any particular business which may come before the Council for consideration.
Powers and duties of Academic Council
The Academic council shall have the power:
- To advise the Syndicate on all Academic matters
- To make University Ordinance for the proper conduct of teaching, research and examination and for promoting academic life in the University.
- To lay down conditions under which the students may be given admission to the various courses of studies and the examinations held by the university
- To propose to the Syndicate schemes for constitution of University, Departments and Boards of Studies
- To deal with University teaching and to make proposals for the planning and development of teaching and research in the University
- To prescribe, subject to the approval of the Syndicate and upon the recommendation of the Boards of Studies and the Faculties, the courses of Studies the syllabuses and the outlines of texts for all the examination. Provided that if the recommendations of a Board of Studies or Faculty are not available to the Academic Council by the tenth of April each year, it may subject to the approval of the Syndicate, continue for the next year the courses of studies already prescribed for the examination
- To recognize the examinations of other University or Boards or Institute as equivalent to the corresponding examinations of the University
- To make University Ordinances for the award of Fellowships, Scholarships, Medals and Prizes.
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As the top of institution, the Vice Chancellor of the university involves himself in organizing national and international events. On behalf of Vice Chancellor, the VC office works hard and provides administrative support in arranging the following events.
1. Holding Convocation Ceremony
2. Arranging Founding Anniversary
3. Change Together
4. Laptop Distribution
5. Orientation Programs
6. International Programs -
Message from the Vice Chancellor needs to be kept in all the souvenir of the national and international programs and also annual report of the University.
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DIU has signed more than 300+ MoUs and MoAs with home and abroad universities to create mutual benefit linkages between two universities. DIU frequently sends faculty and students for exchange programs under MoUs and MoAs.
Specific areas of cooperation between two universities are as follows:
1. Exchange of Faculty
2. Exchange of Students
3. Joint research activities
4. Training programs
5. participation in seminars and academic meetings
6. Dual degree programs
7. Special short term programs -
For official correspondence, arranging meetings and programs, VC office needs to send notice of meetings and programs among related employees. before sending it needs to be checked by the Honorable Vice Chancellor.
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Honorable Vice Chancellor of the University visits different universities around the world to create academic linkages for faculties and students and also attend international conference organized by foreign countries.
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CDC is the place to provide career guidance to the students to become an employment. The office of the Vice Chancellor plays vital role to arrange career mapping program for undergraduate and postgraduate students and also provides support during the sport recruitment organized by the companies. The Vice Chancellor also takes 1/2 career grooming session with the possible candidates before sport recruitments.
The office has taken an initiative to sit with CDC team along with Honorable VC sir to follow-up the monthly activities- what they have done and what they will do in next every month.
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Since 2017, VC office have been sorting, checking and disbursing all documents (Invitation letter, Budget in advance, budget adjustments and other files) of IQAC accordingly.
IQAC is working with the departments to monitor and ensure quality education.
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HRDI Activities:
The VC office is involved in HRDI activities as follows:
1. Arranging Teachers Training Program for newly joined faculty members in every semester.
2. Arranging grooming session for faculty members at Ashulia Campus
3. Support to arrange teaching apprenticeship program and grooming the selected candidates.4. Arranging workshop and Conference on different issues related to teaching and learning for the faculty members.
5. Involved in the Teachers Training program in Spring-2019 during January 7-10, 2019. -
After completion of each semester faculty members get their teaching performance appraisal on the students feedback from the office of the Honorable Vice-Chancellor. It can be soft copy or signed hard copy. Teachers are asked to visit Vice Chancellor along with their teaching report if he/she gets below average marks.
after completion of each semester, VC office prepare and send the teaching evaluation report to the respective Dean of the faculties to distribute among faculty members of the departments .
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According to the application, Office of the Vice Chancellor approve all special leaves (Medical/Sick leave, Maternity Leave, Study leave, Earned Leave and leave without pay) of the faculties and input in the ERP system. After approval from the Honorable Vice Chancellor leaves to be input in ERP by the VC office.
Employees can enjoy Leaves as per following:
1. Employees entitle to enjoy 15 Days Medical Leaves in a year if needed.
2. Employees may enjoy 12 days Casual leave in a year.3. 90 Days Maternity leave (three Months) in a year. Leave (without pay) may be extended upon submission of letter.
4. Initially Faculty members can take one year Study Leave for higher study. Leaves may be extended upon submission of the satisfaction report from his or her supervisor.
5. Academic and administrative Employees of DIU can enjoy earned leave as required with prior permission from the authority. -
Academic year is divided into three semesters Spring semester, Summer semester and Fall semester. with the consent of Vice Chancellor the whole schedule need to place in the meeting of Deans Committee for final approval. beginning of the each year, office of the Registrar circulate approved three semesters schedule among faculties, administrative employees and all students for academic purpose.
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Current, the following Vice Chancellor's projects are running:
1. Foundation class for newly admitted students
2. Teachers training for newly recruited faculties
3. Question Questioning sessions
4. Projects with HIU, Somalia
5. Academic projects with Al-Qalam University, Nigeria
6. Employability Skills
7. ICEMT
8. Human Performance Management
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On behalf of the Vice Chancellor, VC office do the counselling with academic and administrative employees and also students and guardian based on their requirements. Sometimes VC office monitor the class performance of the faculties and sit with heads of the departments to ensure faculty attendance and their academic responsibilities to the students.
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VC office involves in organizing the Convocation, Founding Anniversary, Change Together and DIU family Day every year. sometimes involves in organizing national and international events, seminars and workshops.
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Investigation Committee needs to be formed with the senior and expert employees to solve the unwanted situation.
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Honorable Vice Chancellor is the Chairman of the meeting of Officer's selection and promotion committee. meeting of the selection committee hold twice in a year with the permission of Vice Chancellor. VC office arrange the meeting and call the candidates to face the selection board in the room of Vice Chancellor.
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To solve the day to day issues related to conflict, the VC office need to talk to the management to solve the conflict management. for this purpose VC office take the opportunity to resolve the issues.
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Ongoing Tasks/activities/Projects
The following ongoing activities need to follow up and monitor daily basis till to implementation.
